The project team’s efforts throughout the entire project life cycle don’t stop after the project execution group. As mentioned in PMP certification training, there is a phase called project closing. This is when the actual work of a project is completed. Is it possible to close the project and not get acceptance from the customer? No! This is one of 8 steps to project closing.
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This article will cover every step of project closing. We will also explain the reasons for the project closing phase being initiated.
Let’s start by explaining the purpose of the project closing process. The PMP course provides more information on the different project management groups.
What is the purpose of Project Closing
Project closure processes ensure that the project is completed successfully. Project closure is the process of closing the project after the project deliverables have been delivered and accepted by the customer.
What happens during the Project Closing Phase
There are 8 main steps to be followed during the project closing phase:
In the project closing group, the project is complete. During the project closing phase, deliverables must be completed, payments to suppliers need to made, and requirements checked to ensure they have all been met. are done. These are the criteria for project completion and project closure.
Includes administrative activities. Includes communication with other parties, documentation, and written approvals. For example, the customer sign-off is obtained, payments to the suppliers are made, etc.
The final product has been delivered. All deliverables may have been completed during the project execution phase. The customer must accept the final product when the project is over.
Report the final project performance of all resources. The performance of employees in the organization is the main determinant of employee salary increases. The project team’s performance must be reported upon its completion and closing. When determining salary increases, promotion, or other matters, it is important to consider the overall performance of project resources.
Throughout the project, lessons learned are gathered. The project’s closing phase will produce the latest version of Lessons Learned. After collecting inputs and finalizing the lessons learnt, the final document is archived in company’s organizational process assets.
Celebration! Celebrate and celebrate success. The project team should be recognized and rewarded for completing the project successfully. This will motivate all employees and encourage them to achieve future success.
Acceptance and formal sign-off are required. The final step in the project closing phase is to get the customer’s formal approval and acceptance. Projects are initiated based upon a customer request and business need. If the customer doesn’t accept the final outputs or product, the project cannot be closed.
After receiving final approval and all administrative work has been completed, the project is officially closed. After receiving the final sign-off from the customer, the company will follow the procedures and complete paperwork to close the project.
When does the project closing phase start?
Which cases can you start project closing processes There are three main reasons project closing can be initiated:
The first is the completion of a project phase. If there are multiple phases to a large project, the project closing processes will be triggered.
The second is project completion.
The third is