Project Baseline: How to Measure Project Performance

A project baseline is a snapshot of a project taken at a specific time. A project baseline can be taken after the project planning process has ended, or later. The baseline measures how far actual results differ from the plans. These plans are then compared to the baseline project. If a change request is made, it can have an impact on the schedule, cost, and other details. the plans are changed and a new baseline is established. As explained in the PMP training course, there are many types of baselines in a project.
What is the Performance Measurement Baseline?
The performance measurement baseline is composed of three different baselines, as shown in the figure below.

Scope Baseline is the first and includes:
The scope of the project includes the work required and the work to be done.
The Work Breakdown Structure shows the hierarchy between the activities, components and work packages that will be used to complete the overall project work. Consider the example of the airplane manufacturing project. Audio system, multimedia systems etc. These are all part of the entertainment system, which is a work package. Other systems such as avionics systems and communication system work packages all make up the complete airplane manufacturing project.
WBS dictionary gives detailed information about all items in the WBS.

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The agreed upon schedule baseline is the project’s schedule. The schedule baseline contains the start and end dates for each activity. The schedule baseline provides milestones and can also be used to determine the duration and completion dates of the project.
Cost Baseline: This provides a time-phased cost budget. It details the amount of money that will need to be spent during the project, along with the dates when payments will occur and the amount that will have to be paid. The company arranges funding for the project based on this baseline.
Register for a PMI certification training to learn more about baselines.
What are the Duties of a Project Manager with the Baseline
When work is being done, the project manager must examine deviations from the baseline. After the planning process is complete, all stakeholders agree on the plan and everyone expects that the actual results will be exactly as planned. The project manager’s role is to ensure that there are no deviations from the cost, schedule, or scope baselines during project execution. Corrective and preventive actions should be taken if there are any risks that could lead to project delays or exceed the budget.
What are the changes that should be made to the Project Baseline?
Although the baseline can be altered, it shouldn’t be too difficult. Each baseline is used to check how close you are to your goals. A baseline that changes too often can lead to deviations from the original planning. In the real world, a project baseline can only be changed if it is approved or with the acknowledgement of the project sponsor.

Changes to the baseline may be requested in writing during Executing Process Group, or project monitoring and controlling process group. Once the stakeholders have agreed to tie the baselines, it is impossible to make updates to them. A baseline is the reference point for project performance. A baseline will be the reference point for project performance. Any changes to this reference point can lead to misleading performance measurements. A baseline is updated by a request from the government.

Process Mapping Techniques and Other Important Tips

Lean Six Sigma Green Belt training covers many Six Sigma tools. Process Mapping is an important part of the Six Sigma Define phase. Six Sigma courses that cover process mapping are free and will be covering it soon. Let’s begin at the beginning by asking the most important question. Let’s now move on to Process Mapping Techniques.
Participate in our 100% online and self-paced Six Sigma training.

What is Process Mapping Six Sigma?
Process mapping and flowcharting are not new topics. LEAN Six Sigma uses process mapping as one of its key quality and process improvement tools. A workflow diagram is used to help you understand a process or series.
The following are reasons why process mapping has gained more importance in recent years:
The complexity of processes
The ability to visualize and capture knowledge is a fundamental part of the job.

A flow chart or process map is a visual representation that illustrates a process.
Which activities are completed by whom and in what order?
Hand-offs between departments and individuals
Swaim lanes: Internal and exterior operational boundaries

You can create process mapping both informally or formally.
The informal approach is the best way to get started and secure buy-in.
The formal method ensures accuracy and rigor

A well-executed process map provides a process roadmap that:
Communicates process-related information, ideas, and data in a visual format.
Identifies ideal or actual paths, revealing problem areas and potential solutions
A process is broken down into steps using consistent, easy-to-understand symbols

Process mapping can be done in a structured way
This is the truth. Process mapping is usually viewed as a process that involves drawing boxes and arrows, then filling them with text. This results in process maps that are too long and difficult to read. These process maps are difficult to modify. To make process maps easier to understand and use, you can apply some ground rules.
Using flowcharts
Let’s now take a look at process mapping techniques. The first method is called flowcharts. First, it is important to understand the fundamental differences between flowcharts and process maps. The act of creating a flowchart from process mapping is called process mapping. A flowchart is simply a flowchart. The flowchart can also be called Process Flow Diagram, Functional diagram, and others. A process map shows the sequential order of each step of a process. A process can be described in any way: it can be a manufacturing, non-manufacturing, or administrative or service process. The basic principle is that any process that can easily be mapped or charted can be improved. The first step in an improvement project is process mapping!
There are four types of flowcharts
Document Flowchart. A document flowchart tracks the movement of a document through a system, such as interoffice mail, payroll information and internal memos. The chart is divided by vertical lines. Each column represents an employee, section, department, or unit within a company. The flowchart illustrates how a document moves from one part to the next. Document flowcharts are usually very simple and show only the route that the document takes from one location to another.
Data flowchart: A data flowchart shows how data move through a system. Symbols represent the operations involved in data flow and the storage, input, and output materials required to keep it going. This is a great way to track where data originated and ends. Data flowcharts focus more on the movement of data than how it is processed.

System F

Project Management Certifications Compared – A Preliminary Comparative Guest post by Dr. Paul Giammalvo. INTRODUCTION Ever wonder what professional levels are available for program/project managers, and how they compare to one another? This topic emerged from a heated discussion on Linked In about Project Management. The original topic was “PMP: Does it guarantee you a job?” [1] The debate quickly veered off topic and focused on the relative merits of each credential. It became apparent that everyone believes (or at least would like) that the credential they hold is the most valid and appropriate way to measure project management knowledge, skills, and competency. However, a quick review of the published literature revealed little to no peer-reviewed research on the topic to offer any guidance or insight. One problem with any comparison is that while most major professional organizations offer multiple levels, it is difficult to tell what each credential represents. (i.e. Does the Project Management Professional (PMP), from PMI, really mean that the holder of the PMI Project Management Professional (PMP), means that the holder has been a professional project manager? What is a Certified Cost Engineer? How does this relate to program or project management? This was the driving force behind the exploratory research effort. Please be aware. This experiment is not intended to be a final piece of research. The calculations are based on many assumptions that may or may not hold true. 1) To determine if it was possible to create a meaningful ratio scale against the information available on the internet to rank order and compare the relative standings for the various credentials; and 2) to generate enough interest and debate for others in order to move this research forward in an academically sound and more rigorous manner. This should be seen as a challenge and a trigger for all practitioners, the professional organizations that claim to represent them, and the companies and agencies that employ or contract the services of credential holders, to support the creation an independent testing and validation organization (such the Global Alliance for Project Performance Standards – GAPPS[2]). who can maintain and create an evaluation standard. A?Consumer Reports’? or ?Underwriters Laboratory? Various credentials and certifications related to project/program management. SELECTING THE CREDENTIALS FOR COMPARISON The first step was to identify all credentials that are globally recognized and are promoted or positioned as attesting knowledge, skills or competencies in project, portfolio, or program management. These organizations were chosen because they are widely recognized worldwide. (in alphabetical ordering)

  • American Society for the Advancement of Project Management, as an IPMA member
  • Association for the Advancement of Cost Engineering International
  • Australian Institute of Project Management (AIPM), also a member of IPMA
  • International Council of Systems Engineers
  • OGC/APM’s PRINCE2
  • Project Management Institute (PMI).

Although this list is not exhaustive nor was it intended to, it was considered to represent the most widely recognized credentials in the field project/program management. The International Project Management Association (IPMA), an umbrella organization that includes organizations from different countries, recognizes the credentials of the Australian Institute of Project Management.

Project Management Career Path and Technical Skills Project management career path – photo taken by deanj via Flickr. A member of the pmStudent community reached out to me for help in deciding where she should concentrate her efforts to become a great project manager. I will share my thoughts and welcome feedback from you all. “I’m wondering if it’s better to be a programmer first, and then become a technical specialist (or maybe another way). It would be better to gain more experience in the IT team as a programmer and then to become a team leader. Then, try to find a job as a programmer in a large IT company OR to gain PM experience in a small company with small projects. First, thank you for reaching out to me with your question. I admire your ability to formulate a plan to achieve your career goals. There are many opinions on this topic, and it all depends on the type of projects you plan on working on. I agree with Bill Duncan’s comments here at pmStudent.com that technically skilled and knowledgeable PMs can be fine on smaller projects where they are equally apt to make technical decisions as managerial decisions. As their projects become more complex and/or managerially complex, their technical skills will be a disadvantage as well as a benefit. “I’ve seen many, many more PMs get into trouble because they didn’t have the wisdom to listen to the technical leads.” A technical PM who believes they know more than the technical leads or takes on technical decisions that are not necessary is one of the most dangerous aspects of a project. This can work well for small projects, but it can lead to serious consequences if too much power and knowledge is concentrated in one person. The PM should be able to understand technical issues at a high-level but not enough to make daily technical decisions. The PM should be as focused as possible on communication and management. An online?MBA (onlinemba.com), or similar master?s degree, can be beneficial for project managers. Effective communication is key. In your case, I would:

  • Continue to work as a member the project team
  • Ask your project manager (and other project managers) what you can do for them.
  • Ask questions and show interest in the work of project managers. As long as you’re not demanding or annoying, most people will be happy to help!
  • To gain valuable experience and to build relationships with mentors, you must be willing to give up your time.
  • Think about your team’s work from both a technical and managerial perspective.

Leave a comment below to start a discussion!

Project Management Career Homework- Targeting Organizations As most of you know, I teach people how to research and find the right organizations to work for. Then, they can focus on specific jobs. Are you actually doing it? Because it is so contrary to the traditional approach to job searching, I would bet no. My Challenge To You If you are serious about project management and are willing to accept my challenge, I have a challenge for you. Start right now and spend 10 minutes researching Google and LinkedIn to find some organizations that you might be interested in. Look at the job titles (not necessarily advertised jobs, but actual positions). Do you see a rise in project management titles? ?For example,

  • Project Manager I
  • Project Manager II
  • Project Manager III
  • Project Manager IV

Maybe?

  • Junior Project Manager
  • Project Manager
  • Senior Project Manager
  • Principal?Project Manager

What about specialization? You could, for example,

  • Business Analyst
  • IT Infrastructure Project Manager
  • Project Controller
  • Cloud Computing Project Manager
  • Project Scheduler
  • Web Services Development Project Manager

Remember that not everyone uses “Project manager” as a sacred title. Many roles in project management are known by different names. There are many routes to managing projects. Your background and your organizational structure are important. Your Homework Please leave a comment below. You don’t need to reveal which company or companies have you found and are interested in targeting as potential candidates. Comment and ask questions about how you found organizations. What were the uncertainties you faced when you looked into these organizations? I will be looking out for your comments so that I can help as soon as possible. Go!

Project Management Career Coaching Are you looking for resources to help you take your career to the next step? You’re in the right spot. We have many great training resources that will help you reach your full potential, in addition to the hundreds and thousands of articles pmStudent has published since 2006. This is the course I am most proud of and I’m happy that you can use it as a resource. Let me guide you on how to land a project manager role, even if it is your first job in project management. Career Coaching for New Project Managers. Do you have big goals for your career in project management but have been struggling to make it a reality? Career Coaching for New Project Managers If you have big dreams but have been putting off improving your project management career, then this coaching program is for you. You’re not the only one. Career Coaching for New Managers is an online course that will help you revive your career. It provides step-by-step strategies, tools, techniques, and strategies that you can immediately put into action to make your desired career path a reality. This course is hands-on and will answer all your questions. It will also give you the tools to take action right away!

  • Your starting point and your goals
  • Your career path
  • Professional Relationships
  • Looking for a job?
  • Hours of discussion and interviews

Many people have been able to get jobs as project managers through career coaching. Learn more about this top-selling course.

Project Management Career Case Study – Gaining Experience

Today, I want to share a great story with you about someone I have been working with on their project management career.
They are one of the members of pmStudent e-Learning.
This person reached out to me about two or three weeks ago to let me know that their employer had recently announced they were going to do a project and that there was no project manager. They wanted to know my opinion on a newbie joining a short-term project like this. How would you convince the client that a project manager is needed for this project ?”??? Would you be willing to take on the role?
Absolutely. Go after it! Once you have a clear idea of the scope of the project, you can start to think about how you would manage it.
Do not assume they don’t have a plan. They may have one that you don’t know about. Make sure you don’t talk about your benefits, but theirs when you approach the manager.
Talking to someone about how great it will be for them is not the right approach. If they agree to let you participate in this project, you need to be clear about the benefits to them.
We exchanged information. They spoke to the owner, who informed them that the project was not yet in progress but that another project was being considered. They would keep him in their thoughts. After that, I received an email updating me. This was one of the points that I discussed in my article about how to ask for help without being a pest.
I wrote back to say that although this one didn’t work out, they were thinking of you and that you are interested in this kind of work. You are doing everything right!
A few days ago, another message came from this person. “I’m thrilled to announce that I’ll be meeting management to discuss a new venture!”
This is a great example of how to seek out experience in a new place. It is important to step outside of your comfort zone and be patient. The case study shows that even if the opportunity doesn’t work out, he shouldn’t be discouraged. Keep going! Keep doing the right thing! You can start to move up in the project management ranks by managing smaller projects first, then you can move on to larger projects.
My PM Career Coaching Course will help you to get started in project management.

Remote work should not be a privilege

Our Marketing Team went out to eat pizza last week after work. It was a chance for us to relax after a long day and to get to know our new colleague. We also got to show him around the city. After a few drinks, the conversation shifted to casual shop talk and inside jokes. Remote work was also brought up. It was a lively discussion that followed. One voice was against remote work and listed all the potential downsides. I am, and will continue to be, a strong advocate for remote work and will defend it in all circumstances. However, one voice was strongly against it and listed all the possible downsides. Many articles on it point out trust as the main issue and offer advice on how to keep an eye on your employees and ensure they are working. These articles are written by and for managers. Here’s $0.02 for employees!
Since years, I have been working remotely. Since my first freelance job, when I was translating and transcribing text, to steady jobs such as Community Manager and photographer. This all happened naturally. I was just a follower of the flow, no matter what. This means that I didn’t look for tricks or tips. I love my process and believe it is the best at any moment. Now, I can look back and see how much I have improved everything. The best thing about working remotely? The increase in productivity. Working remotely should lead to an increase in productivity. This is the sign of a well-designed system that works. This is the sign of improvement. It could be the work environment, motivation, discipline, or even the job itself. My challenge is to keep the office focused with the same (or almost) same focus. The pink elephant in your room?
Is trust really the key? Of course, it was at the beginning. At the beginning, of course. There are many distractions in the office. Most of them interrupt my work process and I need to take some time to regain my focus. We are even thinking of snoozing instant messenger entirely a couple of hours a day, so we can devote ourselves to tasks without any interruptions.There’s this amazing point raised in Talent Economy’s post: If I am working from home, spend three hours on focused work and the next five minutes popping my laundry in the dryer, does that make me an unproductive employee? My view is that if the quality of work remains the same or even better, then there’s no need to discuss the matter further. If employees work better remotely, it’s high time for remote work to be considered a legitimate option. You have earned it. Now it’s your turn to live up to the expectations. If you are a manager and still have doubts, remember that trust-based companies excel in almost all fields. It’s obvious that you hired someone because they are trustworthy and can do their job well. If you have doubts about them, you should put it into practice.
Transparency is key to our team’s success. Every task is assigned a start date and due date so that everyone can see what I am working on at any moment. Weekly reports are also filled out on Friday. These reports summarize everything we did and help us plan for the week ahead. So you ca

ActiveCollab is used by remote non-profits to stay organized

I am Dr. Michael St. Pierre and I am the Executive Director of Catholic Campus Ministry Association. I manage seven people in seven states in the U.S. and use ActiveCollab for 100% of our projects, daily work and long-term planning. A team member asked me recently, “What would you do without ActiveCollab?” I knew that I had to share our story.
CCMA is a nonprofit organization that has members across the United States. Their support of college students in a time of increasing complexity and uncertainty is amazing. Our members will be benefited to the extent that our staff performs at a high standard. Students they serve will then receive the care they require. It’s as simple as that for us: if our team works well, so will our work. Our organization offers training programs, networking opportunities, professional development initiatives, and other services to college-level students. There are many details to coordinate, including Zoom events, regional in-person gatherings, live training, and other activities. We are a non-profit organization and have to coordinate many details and timelines. We have designed our weeks so that we each work at our best and set aside time to chat as a team.
ActiveCollab has been a great help to us because it allows us multiple views of each project. For example, a new member of the team can choose to work on a Full-Time or Part-Time Onboarding project. This can be done via the “Kanban”, or the “List” view. It’s satisfying to move a to-do from left to right in Kanban view when a project is complete. Each project also has the features we need. Each project has everything we need, from Tasks to Files and Notes. We can also find the information we need quickly through the Search function. Finally, the Chat feature eliminates the need to use another messaging app. ActiveCollab has everything we need, so it is easy to organize our thoughts and saves time. Donations are scanned and then deposited into the appropriate bank accounts. They are then scanned and entered into ActiveCollab. The team member is notified to follow up. We use the same protocols for mail requests that require a reply. We know that everyone can @name any member of the team so everything is easily found. We encourage asynchronous communication so messages are only answered when each person has time. ActiveCollab houses the agendas as well as follow-up items for team members’ weekly 1×1 meetings. ActiveCollab makes it easy to log in and quickly find what you are looking for. This improves productivity.
ActiveCollab makes us feel at ease, I believe. Each member of the team is aware of what they should be doing on a given day or week. As a nonprofit, the work never ends. Our tools are therefore crucial. Each tool must be simple, reliable, secure, and fun to use. ActiveCollab definitely ticks all of these boxes. It’s a great tool that we enjoy using, which is something I can’t say about email. ActiveCollab has never had a member of the team say, “I wish ActiveCollab could…” It can do all we need, keeping our processes organized and projects on track. Tha

Refurbished my Work, Notification Bell EAP and Invoice QR Code

Welcome to the latest ActiveCollab updates! Last month we discussed our ongoing projects: Refurbishing My Work, improving the notification bell and treating our annual subscribers to a gift. My Work
All users have the option to group tasks by due date. You can also collapse or expand task lists by project or date. This will make your life easier and improve your day-to-day organization. We’d love to hear about how your workflow improved! We had to take a detour through Activity page to get there. We rewrote the code of the entire page, and now we can integrate it better with My Work, so new activities appear in real-time.Notifications
Early Access Program members can test the new bell already. Contact us if you’d like be among the first to experience the latest updates. Overall, the notification counter works faster and is more reliable. We were not prepared for real-time, but we are now ready to embark on a new adventure with the notification system. QR code
You can now add a QR code on your invoices! It can be used to link to a payment link or create a note. This option was requested by one of our customers, who informed us that QR codes on invoices are now mandatory in their country. If this trend continues to expand to other countries, our invoices will be ready! The team that worked on this feature also worked to add 25GB to all annual subscribers! You now have more space for all your files. You can also upgrade your storage if you need more. Add-ons are now available at the following rates:100GB – $49 per month or $490 per year
300GB – $99 per month or $990 annually
500GB – $149 per month or $1490 annually
Uptime
October’s uptime was more than 99.99% with a total downtime only 2 minutes. We aim to keep both the first and second as high as possible. If you have any questions, please reach out via chat or Twitter! We are happy to help.
We’ll be adding availability records to the My Work page in November! You won’t need to go through the People page to find all the information you need. Client+ roles will also get their own My Work that contains their tasks and activities. We look forward to exploring the possibilities that this reconstruction will offer. We’re now ready to experiment with ActiveCollab browser push notifications. We have analyzed all feedback regarding Workload and will now focus our efforts on improving its performance. To see our Roadmapanytime, you can check out what we will be working on next!