Online Project Management Tools & Software

Online project management tools make it possible for individuals and teams work remotely. Users can plan projects, manage tasks, collaborate with clients and teammates, and even use a web browser to access the internet. With the help of web-based project management software, project teams around world have instant access to all the data and tools that they need.
Table of Contents
What is Online Project Management Software?
Best Online Project Management Tools & Software
Types of web-based project management tools
Online Project Management Tool Features
Features for Small Businesses
Features for Midsize Businesses
Features for Enterprise Businesses
What is Online Project Management Software?
Online project management software connects to cloud servers that run project management software accessible via the internet. More than just remote access, organizations that subscribe to vendors of web-based project management software in a software-as-a-service (SaaS) pricing model can securely store and access company data within the online PM tool.
Registered users have full access to company data from any device. They can also use the tools and features in the software to organize and manage, manipulate, share, and share information within their access rights. Online project management tools have made it easier for smaller businesses to access enterprise-grade software and other features that were only available to larger companies.
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Best Online Project Management Tools & Software
Companies of all sizes can have fast access to data and tools, regular updates and maintenance, data backup, and central security. They can also scale up to change workloads. These are the top 10 web-based project management softwares based on multiple reviews and use cases., an online project management tool that allows businesses to improve communication, team management, and productivity, is flexible. With the intuitive interface, customizable templates and a visually appealing layout, teams can quickly start managing their projects. They can create screens and apps that best suit their workflow, methodology, or team structure. allows teams and individuals to collaborate easily using built-in communication tools that allow for file attachments. It uses automation to make it easier to track work via status updates, budget approvals, task approvals, and change requests. The PM software allows users to manage their resources, create project dashboards, share data, and integrate with existing productivity tools. It offers 24/7 customer support and a 14 day free trial.
Smartsheet is a web-based project management tool that allows for dynamic collaboration between different types of teams. Teams can manage tasks and projects, automate workflows and create applications with drag-and-drop. The software allows users create solutions that align people and technology so that work across the organization aligns effectively with business goals.
Smartsheet allows you to create project plans and schedules, track tasks visually and receive reports to improve forecasts and assignments. It can track budgets, expenses, and display roadmaps and timelines for stakeholders. There are already integrations available and an API that allows you to connect to other business systems. This makes the software a complete solution.
Mavenlink is an online tool for project management that combines professional services automation with resource management and project management. It allows companies to provide clients with clarity, control, confidence, and transparency. It allows companies to serve clients with clarity, control, and confidence.

There are many ways to motivate your team.

There are many theories about how to motivate people. Some theories are bad while others are good. This article is not intended to list and analyze all of them. Based on my personal experience, it only highlights the most important points of motivation.
Point 1 – People don’t change.
People don’t change. This statement is proven by any wife, no matter how experienced or not. It is possible to instill basic habits in a husband. However, once the wife has less supervision, these habits will be forgotten. The Project Manager’s job is the same. There are both good and bad employees. It is impossible to make someone a good employee from a bad one. People are who they are. It doesn’t work to punish or award bad employees, have intimate conversations with them, and shout at them. It is possible to learn to live with a bad employee, but only for a short time. While you can encourage them to work, it’s impossible to keep this way of working forever. Only motivation will work if you have great people around you who think like you and do the job the same way you want. This is only possible in start-ups and companies that employ a non-standard approach to recruiting employees. Jim Rohn pointed out that motivation alone is not enough. If you have an idiot and motivate him, you will get a motivated idiot.
Point 2 – Ambitions & Skills
Motivation is the balance between ambitions and skills. If you take a student who is a good student at an average college and offer him the chance to study at Oxford, for instance, he will fail in every discipline. However, his situation will improve and he will be an excellent student again. A reverse situation is true: an average Oxford student will be an excellent student after he has finished college. But, he will return to an average student (he will believe that there is no reason not to try, everything is fine). Similar principles can be observed at work. People work in harmony with their abilities and their ambitions. There are certain employees whose balance can easily be upset. They can still do amazing things while working on a project. All you have to do is motivate them. This trick cannot be used every day. It should only be used from time to time. Managers have to identify the points where ambitions and skills can be broken. It is crucial to recognize such breaks when they are causing problems that can lead to failure.
Point #3 – Money
While money is a motivator for the short-term, it cannot be used to establish long-term efficiency in work. Specialists who are willing to work for a low salary are rare. There aren’t any incompetent people who make millions. Money is a motivator for all workers. He works hard and gets rewarded. If the project is out of your control and the manager has to solve a problem quickly, the manager must motivate the team to work harder. A one-time bonus, which is money motivation, is a great way to motivate your team. But! But! Although additional payment can be a good option to solve a problem, the manager should be prepared for the consequences. If the problem is really urgent, it’s better not to rush to solve it.
Point #4 – Fear
Fear is the best short-term motivation. Fear is something that all people fear. Fear can be associated with even the most beautiful feelings, such as love, friendship and patriotism. For example, we fear losing our dear ones.

Notion Software Pros & Cons’s Top 3 Software RecommendationsLet work for you.Start Free TrialWork smarter with Wrike.Try for FreeIncrease productivity with Smartsheet.Try Smartsheet for FreeProject management teams today have many software options to choose from. Many applications offer collaboration features that increase team productivity. Notion, an all-in-one project management tool, gives project teams the ability to plan, write and collaborate, as well as organize. They can take notes, add tasks, manage their projects, and create reports with a single tool.
Notion project management gives teams a clean workspace to plan, implement, track, and monitor their projects. To customize their workflows, they can use tools such as Kanban boards, wikis and lists. It offers real-time collaboration, allowing teams to share and assign tasks, as well as commenting on them to provide context communication.
Notion Project Management Uses
Notion is preferred by project teams because of its flexibility and versatility. These are the most important uses for Notion in supporting and promoting organized work.
Wiki. Notion is a powerful wiki tool that integrates with a strong database. You can create a variety content, such as company goals and office policies, engineering practices, contact numbers, and other information. All of this information can be easily found in one place. Users can add multiple types of content, such as images, lists, embeds, and images. They can arrange the layout however they like using a drag-and-drop interface. Notion’s tools make it easy to update information.
Project and task management. Notion allows teams to plan, track, update, and manage multiple projects and tasks using a single platform. Remote teams have access to all tasks with clear visibility, high accessibility, and real-time updates. Remote team members can leave comments and have conversations with anyone at any time. You can also contact Notion support at-mentions to have more direct communication.
Notes and document management. You can add videos, code and bookmarks as well as images. Drag and drop the content to arrange them in different ways. Notion software is more than a text editor. It uses databases to keep track of all content, including notes and documents. Other features include the ability to add custom keywords for tracking, add teammates for collaboration, and set due dates for project scheduling. You can share notes with your team, keep them private, or publish them to the web.
The Advantages and Cons of Notion
It can take time to set it up, especially for team collaboration. Teams need a solution that is both capable and quick to set up, especially for team collaboration.
Navigation and search need to be improved. To find the right work item or page, you need more information. The sidebar can be improved to make it easier for users to navigate through the groups of pages.
When you use copy/paste, formatting text is not possible. The same applies to exporting to another file or document. Users want additional capabilities, such as encryption, image annotation, and a public API.
The Advantages and Pros of Notion
Notion is very user-friendly. Although it takes some time to set up, users can begin working in minutes. They can create custom pages, use tables and work with web clippings. Technical support is available and there are many Notion tutorials.
Notion software is an all in one solution that offers more than just a note-taking tool. You don’t need to open multiple tabs and switch between applications as often as you need. Users save precious time by using a single platform that includes multiple tools. Individuals can also get unlimited pages and blocks, as well as up to five guests.
Notion works across different devices. It offers a web app, a Mac or Windows desktop app, as well as native mobile apps for iOS, Android, and Mac. U

Notion Alternatives & Competitors

Notion is an online workspace that combines collaboration and productivity tools. It is simple to use and customizable. There are free plans for individuals and paid plans that offer more advanced features. Users can choose from a variety of options if they are looking for an alternative to Notion.
Also, see: Notion Software Review 2021
Table of Contents
What are the Notion Alternatives?
Best Notion AlternativesGuru
Project Insight
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Are you ready to try a notion alternative?
What are the Notion Alternatives?
Notion is a productivity tool that many small businesses use. It can be used on the web, as a desktop application, or on mobile devices. To find the best solution, Notion users should consider both the available and the missing features. These are some features you should be looking out for:
Small teams get a free plan
Tools for organizing such as labels and tags
Advanced search with filter options
Unlimited uploads and storage
With an intuitive user interface, unlimited customization
Ready-to-use templates that can be used in a variety of workflows.
Integration with third parties is easy
Tools for user administration, access control, app security, and user administration
Multi-tenancy and real time collaboration
History and document version control
Synchronization across devices
Notifications and task automation
Multiple work views supported
Scalable plans
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Best Notion Alternatives
Our recommended list of apps such as Notion may be a better option for teams looking for a different approach to solving their productivity problems.
Guru is an enterprise Wiki app that organizes company information and makes it available from anywhere. It ensures that critical knowledge is verified by subject matter experts. The browser extension and verification workflow give employees the tools to capture meaningful and contextual information and allow them to access it within their workflow.
Guru can streamline onboarding, improve internal communications, and offer more effective options for video or chat meetings. It features a powerful editor, Microsoft Teams integration and Slack integration, information clipper, Google Docs, Confluence syncing, smart organization tools, and an easy-to-use editor. Other powerful features include AI assisted suggestions, knowledge alerts and duplicate detection tags, reports and custom knowledge triggers.

Trello is an online collaboration tool that allows unlimited members to get a free plan. It is one of the Notion competitors that provides visual task and workflow management via a system Kanban boards, lists and cards. It also allows unlimited integrations into all plans.
Trello’s main interface, the Kanban board is Trello, but higher-tier plans provide additional visualizations such as dashboard, timeline and table views. You can create custom lists and use the built in automations to handle common recurring tasks. It can include different types of information such as assignees and checklists, due dates, times, custom fields, attachments, and links.

Coda is a new dynamic document type that combines the functionality of docs and spreadsheets with workflow apps. It’s all-in-one software, allowing users to combine different types of data and information on one flexible surface. The software includes ready-to-use buttons and tables, as well as templates to help teams quickly create the app they need.
Coda is an alternative to Notion and offers a free plan for the entire team. Although a user can create docs they are limited in the number of rows and objects per doc. This tool can be integrated with other web apps or services. It also provides real-time collaboration tools for multiple editors.

ClickUp is a versatile software solution with many integrated tools. ClickUp offers a versatile software solution that includes several integrated tools.

Not all project management tools are created equal

Every person is not created equal. Similar to this, no two project management tools can be considered equal. How can we determine which project management tool is better? What features and functions would you expect from the best project management tool?
Let’s begin with the basics:
Activity Definition: Define activities.
Activity Scheduling: Define dates
Activity Sequencing: Ability create dependencies between activities
Resource Allocation: Allocate resources to the activities
These are the main features of most standalone project management tools.
Now, let’s move on to the next:
A list of things to do based on tasks given
Ability to track actual progress: Ability track actual completion dates and planned dates
Collaboration: Project team, cross-functional stake holders
Timesheet against tasks
These features are also available in many online project management tools. But are they enough to manage the project effectively?
Consider the following capabilities for your critical projects:
Project Budget Planning: Ability plan and execute budgets for people, material, overhead, etc.
Project Revenue Plan: Ability plan the revenue regularly.
Risk Management: Identify and plan for risks
Project Document and Knowledge Management: All documents and knowledge related to the project.
Access rights: Each project has role-based access rights
Project Material Planning: Project, AoBill of Quantity’/Bill of Materials’ estimate
Employee Expenses: Keep track of all expenses made by the team
Tracking Project Invoices: Create project invoices and track until amount is received
Project Cashflow Tracking – Track cash inflows and expenditures in real-time.
Project Profitability Tracking – Track project profitability in real-time
After Project Completion, Customer Satisfaction Feedback: Formal way to get feedback
Lessons learned: Both good and bad lessons from a project.
Project Analytics: Different executive dashboards with associated analytics for different stakeholder groups, Ai Team members, Project Managers, and Management
The ideal project management tool should have all of these features.
Many people find it difficult to implement and use such a tool. Organizations may need to adapt their processes to maximize the benefits of this tool, even though it may offer many functions.
Another aspect of any project management tool is:
The tool should offer comprehensive features
Allow phase-wise rollout of different features.
Allow users to move from the basic features (e.g., financial planning, document management) to the advanced features at their own pace.
Although there are many project management tools, not all of them are as comprehensive and robust as the ones listed above.
Software for Project Management
If you’re interested in learning more about top rated project management software, the editors at actively recommend the following:

What are the top Project Management trends for 2018?

What are the top Project Management trends for 2018?

Project management has been a highly sought-after functional branch of industry in recent years. Project management is useful for launching new products or software. Project management is about completing projects within budget and time constraints. This is the key to its success. Industry’s bottom line and top line are affected by time and cost. These topics cover program management techniques and tools to manage these components.
Agile is a popular buzzword in project management. It helps us face today’s dynamic challenges. It is used to react to inevitable changes. It is a subject that has attracted the attention of academics, with various levels of PMP certifications. Professionals in project management have lucrative career options. We can’t ignore the flip side of the coin. Each year brings new challenges to the project management community. We’ve witnessed rapid industry changes over the past few years. Project management topics have been on the path to maturity.
Project Management
According to the definition of PMBoK (Project Management Body Of Knowledge), 6th Edition
“Project management is the application knowledge, skills, and techniques to project activities in order to meet project requirements.”
Trends in Project Management
What does Project Management Trend mean?
Over the years, the dynamics of project management have changed. It doesn’t matter if Industry 4.0, IoT (Internet of Things), or automation has changed. This new generation of evolution must be integrated into project management framework. Project Management trends can help us predict the future of project management. Understanding the current and future trends in project management can help you combat project management problems.
The Biggest Project Management Trends for 2018
Image Source:
As we move from 2017 to 2018, I have attempted to identify the most important Project Management trends for 2018.
Here are the top 10 challenges facing project managers in 2018:
All organizations can shift to Enterprise PMO (Project Management Offices).

Use Artificial Intelligence (AI), to improve productivity and decision-making.

Emotional intelligence (EQ) is a skill that project managers can use to improve their projects’ performance.

Wearable technology used to understand people

Combination of traditional and agile approaches as a hybrid.

Effective resource management

Remote project teams are becoming more cultured

Digitalization and real-time updates are essential.

Kanban Boards are a technique used in project management.


These trends are universal regardless of industry or organizational context. These mega-trends are important and require attention from Project Management professionals. This is important to ensure that you are able to incorporate the necessary elements to meet future needs.
Let’s now discuss these trends in more detail:
1. Shift to structured Enterprise PMOs (Project Management Offices).
Recent trends have shown that most organizations are inclining to establish PMOs. Management expects this trend to continue in 2018. PMOs are a way to promote a culture of central focus in organizations. It bridges the gap between project goals and organizational top-level objectives. Enterprise PMO is becoming more popular in project management-oriented industries and businesses. EPMO enables you to connect business goals and strategies with individual project outcomes. It supports its effective implementation. EPMO provides tools for enterprise project management to the organization. PMO also provides support and tools for enterprise project management.

What are the job openings for PRINCE2 Qualified professionals?

What are the job openings for PRINCE2 Qualified professionals?

More forward-thinking companies are realizing the importance of effective and systematic project management as a communication tool and an organizational tool. No matter if you’re new to project management or an experienced project manager, a PRINCE2 certification can help you grow your career and propel you to new heights.
What is PRINCE2?
PRINCE2 (Projects in a controlled Environment, version 2) can also be described as a structured project management method that includes advanced management, organization, and control of a project. It does not include basic activities such as scheduling. The methodology provides expert guidance on the actions that must be taken to manage a project. It also highlights and explains the reasons why the project should be run in a certain manner. PRINCE2 is about managing projects, not just getting the daily work done.
In addition, there are 7 principles in PRINCE2:
Justification of the end-to-end business

Learn from project management experience

Determining the project roles, responsibilities

Management through exceptions

Management at various levels

Concentrate on the products

To adapt to the business environment

PRINCE2 Certification Benefits
A PRINCE2 certification program gives managers the opportunity to sharpen their project management skills and gain a competitive edge over others. These include a steady approach to every project that leads to high outputs, meeting client needs effectively, and evaluating the progress of each project at regular intervals in order to make any necessary changes. Two core qualifications are required for certification, the PRINCE2 Practitioner or PRINCE2 Foundation.
Roles and responsibilities of PRINCE2-qualified professionals
Simply put, there is four levels to any PRINCE2 project role and responsibilities. These are:
1. Project board – This is an external team member responsible for assigning the project’s executive and delineating project tolerances. The project board – This board is responsible for providing direction and ensuring the success of a project. Project manager – This person is responsible for managing the daily project on an ongoing basis within the constraints set out by the project board. Team members – Responsible for delivering project products on time, at a specified cost, and at a certain quality level.
Potential job opportunities for PRINCE2-qualified professionals and candidates
With a PRINCE2 certification, you can make a global impact on job opportunities. This programme will give you the core competencies of project management, which will allow you to land a variety of project management jobs with well-known international brands. These skills will enable you to tackle and manage any project challenge head-on, confident in the direction you are heading. If you have worked as a project manager for some time, you will be considered an all-round professional. You will be able to apply for meaningful and growth-oriented job titles such as PRINCE2.
IT Project Manager

Senior Project Manager, IT

Service Delivery Manager

Software Development Project Manager

IT Program Manager

Technical Project Manager

Customer Project Manager

National Senior EQA Scheme Officer

Analyse of Project Management

Learn about the PMI-ACP Exam, and how to apply

Learn about the PMI-ACP Exam, and how to apply

The agile movement was created to help businesses adapt to unpredictable circumstances. It grew in the 1990’s and has been a viable alternative to traditional project management methods that were dominated by a rigid sequence, processes, and plans. Although the waterfall model was able to handle small projects with limited scope and few variables, it couldn’t cope with the changing demands of the IT industry. Agile development is based on the principles of lean development. This means that there is a greater emphasis on efficiency to increase value to the customer. Agile principles and practices are not only used for software development. Project managers in many industries and organizations use agile principles and practices to manage knowledge worker projects. The Agile Manifesto emphasizes the importance of: Individuals, interactions and processes over tools and processes
Working software over comprehensive documentation
Collaboration with customers in contract negotiation
After a plan has been implemented, you need to respond to changes

Scrum was created in order to provide greater flexibility and speed in product development. It was created as an Agile framework to complete complex projects in the late 1990’s. Scrum recognizes the possibility that customers can change project requirements at any time during product development. Therefore, Scrum focuses on increasing the team’s ability and responsiveness to new requirements. Who should invest in the PMI ACP Certification? Practitioners who work in organizations that use agile methods and practices should consider the PMI-ACP Certification. The PMI Agile Certified Practitioner certification will show your commitment to project management and demonstrate your knowledge. It will allow practitioners to show employers their proficiency in agile principles, practices and tools, while also allowing them to expand their professional capabilities. The PMI-ACP certification validates project managers’ knowledge of Agile principles and processes. This certification will be useful for companies that are interested in adopting the Agile methodology. Information about the PMI Agile Certified Practitioner (ACP Exam): The Project Management Institute (PMI) website is the best place to find out more about the PMI Agile Certified Practitioner. The PMI website must be the main source of information about all PMI certifications, including ACP. You can check whether your project management experience meets the PMI-ACP eligibility requirements on the PMI website section. The PMI ACP Handbook can also be downloaded and viewed from the PMI website. You can also register for free on the PMI site, which is also necessary if you decide to take the ACP exam. The PMI ACP Handbook pages 7-8 contains all the information you need about the PMI ACP certification, project management experience, and the prerequisites for the ACP exam. Eligibility requirements for PMI ACP: A minimum of 2,000 hours of general project experience in a team. These hours must have been earned in the last five years. This requirement will be satisfied by the Active PMP(r), or PgMP(r). You must have at least 12 months of experience in project management.
Agile Project Experience of 1500 hours spent working in agile teams or using agile methodologies. These hours must have been earned within the last three years. These hours must be earned within the last 3 years.

How to earn PDUs to Retain your PMP

How to earn PDUs to Retain your PMP

Everyone keeps talking about earning PDUs in order to maintain their Project Management Professional certification, also known as PMP certification. It is important to keep your PMP certification, as it takes a lot of effort, time, and hard work. Earning PDUs is one way to do this. Without them, certification could be suspended. Continue reading to learn more. What is a PDU in PMP and how do they work? PDUs are Professional Development Units. They are necessary for Project Management Professional certification. One PDU is equal to one hour of project management training. There are exceptions to this rule. PMP credential holders can claim their PDUs via PMP’s website. There are many ways to earn PDUs, with the most popular being through PMI PDU Online courses. Categories of PDUs PDUs can be classified into seven categories: Category A. Any PMP PDU within this category can also be earned through courses offered in communities and chapters by PMP. You can attend PMP events or courses offered by PMP representatives. If attending an event in person is impossible due to time constraints or work, you can always look to the webinars offered by PMP. Category B is for continuing education. There are many courses offered by universities. You should sign up for them to continue your learning journey. These do not include events organized by PMI. Any course that is not an internal course can count and you will be able to earn some PDUs for being a part. Category C includes self-directed learning. Any PMI PDU can be earned by reading books or watching videos related to PMP. You can also learn more about PMP by doing your own research. The most popular ways to learn about PMP are by listening to podcasts and having discussions with your project manager. To learn more and earn more PDUs, one can get mentored or coached by a coach. This category can earn around 30 PDUs. It is why it is important to take more initiative to learn about PMP. Category D is for creating new PM knowledge. You can do this by writing a PM book, or even blogging about it. This category requires that one share his or her knowledge about PMP with others. It is important to blog regularly and encourage positive interactions on the blog. You can give presentations to different groups and create different PM courses. These are just a few of the many ways to create new knowledge. This category can earn you 45 PDUs. This category includes Category E Volunteer service. Volunteers can be asked to volunteer at PMI-organized events. It is a good idea to get in touch and become an active member of local chapters. Giving training to others is a great way to earn some valuable PDUs. Category F is for professionals in the field Project Management. Being a project manager is a great way to consolidate your PMP experience. Although theoretical knowledge is helpful, it is the practical experience that establishes one’s credibility. You must take initiative and lead a project. This will not only boost your confidence but also help you retain your PMP certification. Earn PDU online, or follow any of the methods that pertain to the above-mentioned categories to keep your PMP certification. It is a continuous process that should not be stopped at any time. Way ahead: It is important to periodically check the number of PDUs. A spa requires 60 PDUs

Warning: These are 5 Signs that your project plan is doomed to fail

Project management is not an easy job. Project Smart’s Adam Alami writes that projects are often an offshoot from crisis situations. They often start in situations that inherently prevent success. However, planning can help to avoid many problems. A project plan that everyone can refer to for guidance is the right kind. Your project is at high risk of falling apart if it is not well-designed. Here are some warning signs to watch out for:
Ambiguous business case

A cohesive business case ensures that everyone understands the reasons behind the project. This is essential for motivating your team. This provides clear guidelines for the project’s work. The project is more likely to fail if people don’t understand what is at stake. These are the questions you should ask when planning a project:
Who is the most likely to benefit from this project?
What strategic goal is the project aiming to achieve?

Undefined project scope

It is almost impossible to resolve all issues within an organization in one project. A clearly defined project scope will help you achieve your goals. Scope creep is a risk that a project can fall apart. This happens when expectations and priorities shift, causing a project’s size to balloon. This can cause confusion and strain on resources. Scope creep can negatively impact a project’s chances of success.
Inadequacy in risk identification

A successful project requires risk management. Teams should be thorough when planning their actions. Some risks are unavoidable. The right strategy will outline steps to minimize their impact. Many project teams fail in identifying risk. This could be due to carelessness or over-optimism. This is because they will be blindsided when unexpected events occur. This will cause projects to go berserk.
Poor estimations of budget and resources

2013 saw less than a third (33%) of all projects being completed on-time and within budget. This is in line with the other issues discussed here. Teams that aren’t clear on their goals will allocate resources poorly if they don’t know what they want. Your team will do more with less if projects don’t manage scope creep. Teams that don’t consider possible scenarios in their expenses are guilty of poor risk management. A clear, well-estimated budget helps keep a project on track.
Undefined roles

A plan that is clear and concise is the best kind of plan. People are more productive when they know what their responsibilities are. People will become confused if your project plan does not clearly assign roles. Do you remember the frustration you felt in school when you had to do all the work on a group project? This scenario is made more likely by unclear roles. In a successful project, confusion and frustration are not welcome.
This blog should have shown you how important planning is to project management success. Our e-learning program includes a lot of project planning. Managers can use our PMP and CAPM certifications to create detailed, actionable plans. Managers can be confident in their strategic vision by using a best-practice methodology. Click here to learn more about the PMP online course. Click here to learn more about the CAPM online course.